The importance of being diligent!

VicAsstImmFollowing an interesting discussion on the Victoria Genealogy Facebook page today, I realised I needed to share a file I produced some years ago.

We were discussing what details you find about immigrants to Victoria on the various “passenger lists” when in fact people were talking about different things – searchable indexes on the PROV web site or Ancestry or TROVE or State Records of New South Wales or wherever.

Apart from people not understanding what they were looking at there was also a lack of knowledge on just what was available.

Although many of these lists are being digitised, the microfiche [images] of these passenger lists are still readily available in many archives and libraries.  And even when the lists of passengers are fully digitised and indexed I bet all the invaluable introduction “pages” on the Assisted Immigrants microfiche never see light of day.  That’s a tragedy because there is SO MUCH INVALUABLE information on those pages – including a full alphabetical list of all ships with Port and Date of Departure, Port and Date of Arrival, info re Nominal and Disposal lists, and Comments such as the scheme the ship was sailing under.

I’ve added some pages to the beginning of the file – a quick reference to determine exactly which fiche on which you’ll find the relevant Book / Page number.  Basically I got sick of guessing and trying fiche after fiche before finding the right one.

Here is my Reference / Information file for Victorian Assisted Immigrants.   Take time to look at it – I hope it will help with your research.

Not that hard: Update on Land Records

Bound registers in the General Law Library, Land Victoria, Laverton

Bound registers in the General Law Library, Land Victoria, Laverton

My original blog on researching Victorian Land Memorials [old General Law titles] was posted back in February 2011.  Since then the Land Memorial registers have been moved to Land Victoria, Land Information Centre Archive at Laverton.  The Memorial registers have been joined by the Application Files, so it’s appropriate to not only update the method for finding a Victorian Land Memorial, but also include the Application Files.

This blog will guide you through the steps to find a Victorian Land Memorial as well as an Application File – follow these steps carefully as there is NO-ONE at Laverton who can help you.  Most importantly, don’t ask the other researchers in the library – many will be professional land searchers and to them, time is money.  It is NOT their job to help you, so you must do your homework in advance and understand what you’re doing there.

Of course there is no guarantee that you will find a Memorial or Application file for YOUR ancestor, but if it’s there, this guide should help you find it.

Land Information Centre 57 Cherry Lane Laverton

Land Information Centre
57 Cherry Lane
Laverton

WHERE:

Land Victoria
Land Information Centre
57 Cherry Lane
Laverton 3026

WHEN:

8.30 am to 4.00 pm Monday to Friday

Closed Public Holidays

CHECK THE OFFICIAL WEBSITE for current details.

ACCESS to General Law Library at Laverton – click on the image above right to view details.

  1. Driveway access to Land Information Centre at 57 Cherry Lane, Laverton.
  2. Visitor parking area.
  3. Entrance to reception desk.

ARRIVAL PROCEDURES:

  • Report to the Reception desk – the entrance to the left of pathway off the parking area.  There you will sign in and be given an access pass and directions to the General Law Library.
  • Back out through the doors to the Reception area and follow the path to the left.
  • Through two sets of double glass doors and the General Law Library is immediately on your right.
  • Before going to the library, particularly if you’ve had a long trip, the Ladies and Gents are further down the corridor on your left.
  • You will need your access pass on the card sensor to open the double doors for the General Law Library.  Important: when you leave, you need to press the exit button on the wall at the right of these doors.
  • Once through the double doors the General Law Library is through the doorway on the left.

GENERAL PROCEDURES:

  • DO NOT use pens / biros – use pencils only.
  • YOU MAY use your camera – avoid using your flash.
  • YOU MAY use the photocopier provided at the end of the room.
  • SHARE your time using things like the photocopier with other researchers.
  • There is no charge for photocopying but do NOT abuse this privilege.
  • SHARE your desktop space with other researchers.
  • SHARE your space with other researchers – don’t be too loud.
  • TAKE CARE handling documents / registers – these are original records and any damage you cause will impact all future researchers.
  • DO NOT ask other researchers for help – they are doing their own research and may be on paid jobs – your interruption will cost them money!
  • RESPECT your fellow and future researchers.

The GENERAL LAW LIBRARY contains:

  • Bound Memorials of the conveyance (or lease or other Instrument) of land under the General or Old Law, relating to land granted by the Crown between 1838 and 1862.  The Torrens System of land registration was introduced on 2 October 1862.
  • Finding Aids for Memorials
  • Application Files – created by the Clerk
  • Application Files – created by the Examiner
  • Sundry card files / indexes.

LAYOUT:

  • Left side, in compactus shelves – Application Files [Clerk] in numerical order
  • Far wall on left – photocopier
  • Shelves on far end wall – two bound volumes A-K and L-Z index
  • Shelves on far end wall – numbered FIRST SERIES registers
  • Shelves on left wall – alphabetical volumes A-Z index
  • Shelves on left wall and both sides of cabinets in centre of room – numbered SECOND SERIES registers
  • Bottom shelves on left wall, bottom shelves on both sides of cabinets in centre of room, and compactus on the right near the entrance door – Application Files [Examiner] in numerical order.  BEWARE – you will need to get on the floor to check the bottom shelves of the cabinets in the centre of the room – these are often two deep and you won’t find the second row if you’re standing up!
  • Compactus shelves on right from back wall – Land Memorial Registers

HOMEWORK – BEFORE YOU ARRIVE:

  • Make sure you understand what you’re researching – a good starting point for background reading.
  • Be familiar with the County, Parish, Section, Allotment details and associated names – don’t work on the wrong records by not knowing WHAT and WHERE you should be looking!
  • Application File number – have your Application File number(s) with you.

Application Files - Examiner [stored two rows deep]

Application Files – Examiner [stored two rows deep]

APPLICATION FILES:

  • Application Files contain references to Memorial Book transactions to enable the property to be brought under New Title.  [Torrens Title] and confirm the legal owner of that property
  • There are two sets – one produced by the Clerk and the second by the Examiner.  A Certificate of Title could be created based on the results of the latter.  It is worth checking / copying both sets as there may be variations – remember that it is the Application File created by the Examiner that will enable a Certificate of Title to be created.  You will also find some handwriting easier to read than others!
  • Application Files are stored numerically so are easy to locate.
  • Take the bundle to the cabinet tops to undo the cloth tape and clip, ensuring that you don’t mess up the order of the files or damage them.
  • Make sure you carefully do up the bundle when you’re finished – ensuring that the bundle number range is clearly displayed.  Be careful that you replace the bundle in the correct location.
  • Remember to check the second row of bundles in the Examiner group of files.

SEARCH:

There are a couple of methods of identifying the Application File No [Application No.] – BEFORE you visit Laverton:

  • Certificates of Title – trace back through Certificates of Title, identifying the Parent of each.  The Parent Title will generally be found at the top of the second page.  It will be a Volume and Folio [Certificate of Title] number until you reach the FIRST Title, then it will be an Application Number.  This method is following the Land ownership back in time.
  • Register of Applications for Certificates of Title using the Index of Applications for Certificate of Title at PROV [Public Record Office Victoria] – VPRS 405, VPRS 16705 and VPRS 460.  This method is identifying the owner of the land when it was transferred from Old Title to New.

MEMORIALS:

SEARCH:

The search is in three stages.  Our example is a search for Edmond BUCKLEY who had land interests on the coast near Cobden in the 1850s, hence we will search the First Series.

FIRST SERIES: covers the years 1838 to 1859
SECOND SERIES: covers later years with some overlap.

STAGE 1:

  • First you must consult the index in the First Series Nominal or Name Index – at the end of the First Series books [below left]
  • Volume 1 A-K was searched for Edmond Buckley [below centre]
  • In the columns to the left for Edmond BUCKLEY: Book 44, Number 392 [below right]

02SeriesOneIndex

Stage One, First Series Index

[No 6] Stage One, First Series, volume 1, A-K

Stage One, First Series, volume 1, A-K

Stage One, Entry for Edmond BUCKLEY

Stage One, Entry for Edmond BUCKLEY

STAGE 2:

  • Select Book 44 from the First Series books.  These white-cloth covered bound volumes are all labelled in black writing.  [below left]
  • These are the numerical indexes which give a page full of details of land transactions of a particular person.  [below centre]
  • There were three entries for Edmond BUCKLEY:  [below centre]
    • Book 46, No 614 – Patrick COADY – Woranga part por 15
    • Book 63, No 319 – Patrick COADY – Woranga pt Sec 15
    • Book 64, No 267 – J A GOOLD – Woranga pt sec 1
  • Select relevant Memorial Book, First Series, from the compactus file.  [below right]

Stage One, First Series book

Stage One, First Series book

[No 10] Stage Two, entries for Edmond BUCKLEY

Stage Two, entries for Edmond BUCKLEY

[No 11] Stage Three, compactus files

Stage Two, Memorial Books from compactus files

STAGE 3:

  • Select appropriate Book 46 from the First Series Memorial books.  Take it to the cabinet bench top and open it at Page (or Folio) 614.  This shows that it is a Conveyance.  Edmond BUCKLEY and Patrick COADY are the two parties involved and the date is 10 March 1857.  There is also a witness name.  [below left]
  • Book 63, No 319 describes fully the land being conveyed – sometimes, if it is a hotel for instance, it may well state that the transaction contains the wood building of eight rooms known as the King’s Arms Hotel and the outbuildings and stables attached, or something similar.  Generally there is no description of buildings.  At the right is the amount of money paid by the one party to the other.  [below centre]
  • Select relevant Memorial Book, First Series, from the compactus file.  [below right]

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

SECOND SERIES SEARCH:

  • Follow the same procedure as for the FIRST SERIES but using the Indexes identified as SECOND SERIES  [below left] and the volumes for the SECOND SERIES  [below right]

Second Series Indexes

Second Series Indexes

Second Series books

Second Series books

NOTE:

The above guide was valid as at Tuesday 28 October 2014 – you should always check that procedures and/or rules have not changed in the meantime.  Information should be available from Land Victoria / Land Information Centre.

The contents of this Blog cannot be blamed on Land Victoria – it was compiled and published by a private individual to assist other researchers looking for items in the General Law Library, Laverton.

ALL Victorian school names AND numbers

Just after Christmas we added a major index to the Geelong & District Database.

In the database, you can search for any Victorian school [pre 1975] by number OR [part] name.  And of course if they are schools in the Geelong district you may find more than just the new entries from Vision and Realisation.

You also have a second option – rather than searching our database, you can download PDF files by name or number from the Genealogical Society of Victoria blog site.  These lists now cover Volume 2 and Volume 3 – the complete list from Vision and Realisation.

The lists include the school name, school number, region, volume number and page number in Vision and Realisation.

Enjoy!

Victorian school names and numbers

Moolap School c1911A major index that’s been added to the Geelong & District Database covers a little more than our region – in fact it covers all of Victoria.  You can search for any Victorian school [pre 1975] by number or [part] name.  And of course if they are schools in the Geelong district you may find more than just the new entries from Vision and Realisation.  You also have a second option – rather than searching our database, you can download PDF files by name or number from the Genealogical Society of Victoria blog site.  At this stage these lists only cover Volume 2, however in 2013 these will be merged with the entries from Volume 3.

This is the list of additions since 3 November making a total of 1,310,415 entries in the database:

  • School Numbers and School Names from Vision and Realisation vols 2 & 3 [Books] – 6,871 entries
  • South Geelong Primary School No. 2143: centenary 1879-1979 [Book] – 459 entries
  • Souvenir of the centenary celebration of the Presbytery of Geelong, 1959 [Book] – 685 entries
  • St Paul’s Church Geelong: historical survey 1854-1979 [Book] – 352 entries

Details on these indexes can be found in the Geelong & District Potpourri pages.

And don’t forget to search again for your ancestors in the Geelong & District Database – they could have been in the last load of additions!

Not that hard: visiting the Genealogical Society of Victoria

If you think that you need to be a member to visit the Genealogical Society of Victoria [GSV] hopefully this blog will encourage you to visit and find out the facts first hand.  The other misconception some people have is that the Society’s resources are limited to Victoria.  In fact the society has wonderful resources for researching ancestors from around the world.

Explore the web site of the GSV to find out all the details: opening times, services, activities, events, bookshop, catalogue and much more. 

This blog isn’t about repeating the information on the GSV web site – it’s aimed at making you feel comfortable about dropping in for a visit.

WHERE:

Level B1, 257 Collins Street, Melbourne

HOW TO FIND THE GSV:

The GSV is located in Emirates House on the south side of Collins Street between Swanston and Elizabeth Streets.  Australia on Collins is almost opposite and Emirates House is just a few doors towards Swanston Street from the pedestrian crossing lights.  [below left and centre]

Go through the sliding glass entrance doors of Emirates House.  [below right]

 
     

Once you are in the foyer, DON’T go past the escalators!  Turn LEFT immediately before the jewellers on the left – the lifts are behind the jeweller’s shop.  Press the DOWN button and when you’re in the lift select “B1″.  [below left]

Emirates House runs between Collins Street and Flinders Lane.  If you are coming from the Flinders Street Railway Station, you can enter the building at rear – 257 Flinders Lane.  [below centre]

When you come out of the lift at level B1 you will see the GSV sign in the foyer.  [below right]

 
     

WHAT YOU’LL FIND AT THE GSV:

Turn left down the corridor – and pause to look at the wonderful family charts on the wall.  There are also photos of all the GSV’s presidents.  [below left]

At the end of the corridor is reception and the bookshop.  Allow plenty of time to browse the wonderful selection of books, CDs, charts, genealogy programs, vouchers and much more.  Have a look at the online GSV bookshop to get an idea of the huge range available … and if what you want is not in stock the GSV may be able to get it in for you.  [below right]

 
   

USING THE LIBRARY:

Prospective members may have a brief tour of the library if the staff or volunteers are available.You do not need to be a member of the GSV to use the library – there are day rates and also reciprocal rights for members of nominated interstate societies.  Ask at the reception desk to check the options for you.

Visitors and members are required to wear their name tags or membership cards at all times in the library. 

No bags are permitted in the library – these should be placed in one of the lockers provided.  Clear plastic bags are permitted for your research papers.

Only pencils are permitted in the library – if you don’t have one, you can borrow one from the library information desk.

Members should scan the barcode on their card when they first arrive at the library and at the end of the day when they leave.  [below left and right]

 
 

 

LIBRARY FACILITIES and RESOURCES:

The information and enquiry desk is the first point of call – this is where you book computers and film readers, ask for assistance and advice on using the catalogue and doing your research, and collect your printing and copying.  [below left]

Bookings must be made for using the computers and film readers as there are time limits and specific machines are allocated depending on your area and type of research.  [below centre and right]

All monitors have been upgraded to flat screens providing greater desk-space for everyone.  [below right]

 
     

You will also need to book microfilm readers and should check with the information desk on procedures for using microfiche.  [below left]

Many resources are still available on microfiche and microfilm and the GSV holds an extensive collection.  [below centre]

In addition to the film printer, the GSV has a Scanpro film and fiche scanner and printer – digital images can also be saved to USB drives from this equipment.  Check with the information desk to book the Scanpro for short-term use.  [below right]

 
     

OTHER FACILITIES:

The GSV meeting room is used for the Thursday lunchtime talks, computer classes, courses and various special interest groups.  It includes full data projection and audio equipment.  Check the GSV web site for information on all activities.  [below left]

You can plan a full day at the GSV – bring your own lunch or make use of the numerous food outlets nearby.  There is a kitchen with tea & coffee making facilities.  Relax and chat with other library users in the lunch area.  [below right]

 
 

 

There is so much to see and do at the Genealogical Society of Victoria – don’t be afraid to visit and find out what you’re missing!

Vision and Realisation – Index to Volume 2

Most Victorian researchers will be familiar with the 3-volume set of Vision and Realisation - it’s a wonderful resource for anyone researching schools in Victoria.  They were compiled by regional teachers and historians to commemorate the centenary of the Education Department of Victoria in 1973.  They provide a short history of every school that was a part of the Victorian Education system – some quite brief and others more comprehensive.

Volume 1 is extensively indexed.  Volumes 2 & 3 are indexed by school name only.

Some years ago the Geelong Family History Group indexed Volume 2 which included the Barwon Region [Geelong and surrounding area] together with virtually all of western Victoria.  This index included all people mentioned – a large number of these were teachers.  The GFHG Index has now been added to the Geelong & District database for searching and includes 12,040 entries.  NOTE: the school names have not been re-indexed as ALL schools are included in the original volumes – should you wish to research a school you need to access the Vision and Realisation volumes which are available at many societies and libraries throughout Victoria.

Volume 2 covers:

  • Glenelg Region
  • Wimmera Region, including the sub-regions of Stawell; Dimboola, Losan and Kaniva; Donald, Dunmunkle and Warracknabeal; Horsham and Arapiles
  • Mallee Region
  • Loddon Region
  • Central Highlands Region
  • Corangamite Region
  • Barwon Region

For general information …

Volume 1 covers:

  • Origins and foundations
  • The Common Schools period
  • Free, Compulsory and Secular
  • The Primary Division
  • The Secondary Division
  • The Technical Division
  • The Education and Supply of Teachers
  • Special Services
  • A Complex of Organisations
  • The Teacher and the Community
  • Current Trends
  • Educational Personnel

Volume 3 covers:

  • Port Phillip Western Region
  • Port Phillip Eastern Region
  • Upper Goulburn Region
  • Goulburn Region
  • Upper Murray Region
  • East Gippsland Region
  • West Gippsland Region

Many thanks to the Geelong Family History Group for this wonderful resource

Not that hard: Victorian Land Memorials [old General Law titles]

Bound Memorials

Bound registers in the Memorials Library, Melbourne

This blog has been totally updated as the Victorian Land Memorials have been moved from the Bourke Street Office.

For the new details [as at October 2014] visit the updated blog.

Place Names in Vic BDM Indexes

This topic began as a local Geelong and District issue however it was obviously relevant to all of Victoria.

There are a multitude of web sites that give you lists of the infamous abbreviations of Place Names in the Victorian BDM Indexes however there are far too many places with similar names that could fit the abbreviation to make it more than guess work.

The tips and examples in this Place Names in Vic BDM Indexes web page can take most of the guesswork out of the puzzle.

At this stage I believe the cut-off date for using this method is about 1964 – when BDM registration became fully centralised and entries were no longer added in groups from each registration district across the state – more work needed to confirm this!

Unlock the Past Victorian Expo (Geelong)

This is so exciting – after some months of planning it’s now a reality and a MUST for your diary! Friday 2nd and Saturday 3rd September 2011.

A major history-genealogy-heritage event for all Victoria.

See our Geelong & District Calendar & Events.

And for full details and future information on the program, bookings etc. make sure you bookmark the Unlock the Past Victorian Expo (Geelong) web site.

Groups from throughout our region will be there in force with all their expertise and local knowledge.  And of course it will be a chance for you to meet some of our wonderful volunteers who have provided so much to the Geelong & District Database.

And of course it’s not limited to our region as all the major Melbourne and Victorian groups and organisations will be invited to participate in the EXPO – that’s why it’s called the “Victorian Expo”!

We’re thrilled with the venue – lots of free car parking, 2 minutes from the North Geelong station, easy access from Melbourne, and of course we haven’t forgotten our friends from the east side of Port Phillip Bay – why not enjoy a lovely trip across the bay on the Sorrento-Queenscliff ferry?

Of course there’ll be heaps of announcements between now and the EXPO so put the dates in your diary and keep your eyes and ears open!

Look forward to seeing you there.

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