Latest additions to database

Geelong Infirmary and Benevolent Asylum in1866Geelong Hospital again features in the latest additions to the Geelong and District database with another index of an Annual Report – this time for 1910.  I’d forgotten how much useful information was printed in these Annual Reports.  They don’t include name of patients or inmates but the really useful section covers subscriptions.  These were akin to our present day Medicare – public health!  There are pages of names, usually grouped under employers, of employees who were covered by these contributions which entitled them to Subscription Tickets or Inpatients Tickets for medical care.

These lists are quite extensive and provide data not normally available from other sources.  In addition to the many names listed and indexed, many are just initials.  If you suspect your ancestor worked at a particular trade or on a particular property in the country in Geelong & District, have a look at the actual report as they may be listed by initials only.  Could they be B.P., or J.K. who were butchers at the Geelong Freezing Works?  Or perhaps A.G.P. or T.L.W. who worked for Hawkes Brothers?

Numerous other indexes from the Geelong Family History Group collection and our volunteers are also included.

We now have 1,439,222 records in the Geelong and District database.  This is what’s been added since the last major update on 21 December:

  • Geelong: Infirmary & Benevolent Asylum Annual Report 1910 – 2,776 entries
  • Geelong: Infirmary & Benevolent Asylum Annual Report 1920 – 2,122 entries
  • Geelong: Geelong Advertiser – Trades and Businesses 1840-1851 – 1,767 entries
  • Geelong District: Names from the Geelong Times – 814 entries
  • Geelong District: Geelong Times – Admissions to Geelong Hospital 1874 – 152 entries
  • Geelong District: Geelong Court of Insolvency c1854-1933 [VPRS 815] – 83 entries
  • Geelong District: select land files from various VPRS at PROV – 33 entries

Details on these indexes can be found in the Geelong & District Potpourri pages and the Geelong & District List of Books.

And don’t forget to search again for your ancestors in the Geelong & District Database – they could have been in the last load of additions!

Not that hard: Victorian Land Memorials [old General Law titles]

Bound Memorials

Bound registers in the Memorials Library, Melbourne

This blog will guide you through the steps to find a Victorian Land Memorial – follow the footsteps of your guide – Joan Hunt – who kindly took the photographs and demonstrated this procedure to the Geelong & District Historical Association quarterly meeting – February 12, 2011.

This guide is the start of a series called “Not that hard!” – hopefully it will help you realise that it’s not that hard to find a Memorial at the Registrar-General’s Office in Melbourne.

Of course there is no guarantee that you will find a Memorial for YOUR ancestor, but if it’s there, this guide should help you find it.


Memorials Library at Marland House
10th Floor
570 Bourke Street, Melbourne, Vic 3000


General Law Titles – some background information


Take the lift to the tenth floor.  On leaving the lift note that there are glass doors both to the left and to the right.  Note the glass door with “Registrar-General’s Office” marked on it and enter.

You will pay $2.00 per hour per person. [Fee applicable Feb 2011 - obviously this amount could change in the future.]

At the counter ask for a pass into the Memorials Library, and also ask for a photocopying card.  You will use the card to access the photocopy machine but not pay until the end of your visit.

Return past the lifts and enter the opposite glass doors.  Immediately through the doors on your left is a door labelled Memorials Library – use your pass to gain entry.

In the Memorials Library you will find the bound Memorials of the conveyance (or lease or other Instrument) of land under the General or Old Law, relating to land granted by the Crown between 1838 and 1862.  The Torrens System of land registration was introduced on 2 October 1862.

NOTE: Numbers in [brackets] refer to images in the image gallery below.


Walk ahead to the compactus and note the photocopier against the wall to your right [No 2], and to your left benches along the middle of the room stretching the full extent of the row of compactus [Nos 3, 8 & 9].

Behind the benches in shelves against the wall are volumes bound in brown cloth, hardcovers, alphabetically labelled, and clearly designated Second Series. [Nos 4 & 5]

At the end of them, next to the Z volume, there are two white-cloth covered bound volumes A-K and L-A which are labelled First Series. [Nos 5 & 6]


The search is in three stages.  Our example is a search for Edmond BUCKLEY who had land interests on the coast near Cobden in the 1850s, hence we will search the FIRST SERIES.

FIRST SERIES: covers the years 1838 to 1859
SECOND SERIES: covers later years with some overlap


First you must consult the indexes in the wall shelves. [No 5]
In Series One Nominal or Name Index, Volume 1 A-K was searched for Edmond BUCKLEY [No 6].
In the columns to the left for Edmond BUCKLEY:
Book 44, Number 392. [No 7]
NOTE: If you can’t read the details there are “reserve” copies of these volumes – you made need to ask for them.


Consult the Series One volumes under the benches using the Book and Number found in STAGE 1. [Nos 8 & 9]
These white-cloth covered bound volumes are all labelled in black writing.  These are the numerical indexes which give a page full of details of land transactions of a particular person – in this case we select Book 44 and Folio or Page Number 392. [No 10]

There were three entries for Edmond BUCKLEY: [No 10]

  • Book 46, No 614 – Patrick COADY – Woranga part por 15
  • Book 63, No 319 – Patrick COADY – Woranga pt sec 15
  • Book 64, No 267 – J A GOOLD – Woranga pt sec 16

In this case the first entry is chosen to view the Memorial of the Transaction (or Instrument as it is usually known).


Go to the compactus for Series One – they are arranged in numerical order – select Book 46.
Take the Memorial Book to the bench and open it at Page (or Folio) 614. [No 11]

The Memorial (Book 46, No 614) shows that it is a Conveyance. [No 12]
Edmond BUCKLEY and Patrick COADY are the two parties involved and the date is 10 March 1857.
There is also a witness name.

The right hand side of the document describes fully the land being conveyed – sometimes, if it is a hotel for instance, it may well state that the transaction contains the wooden building of eight rooms known as the King’s Arms Hotel and the outbuildings and stables attached, or something similar.  General there is no description of buildings.
At the right is the amount of money paid by the one party to the other. [No 13]

At the lower left of the Memorial is Edmond BUCKLEY’s signature. [No 14] 


Follow the same procedure as for FIRST SERIES but using the volumes identified as SECOND SERIES.



Joan learnt these procedures some years ago when she attended a Summer School run by the Royal Historical Society of Victoria.  Check to see if societies in your area run similar programs or courses.

The above guide was valid as at 12 Feb 2011 – you should always check that procedures and/or rules have not changed in the meantime.  Information should be available from the Land Titles Office.


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