Geelong Advertiser – get involved in the Poll

Man's best friendWe’re looking for ideas and trying to get a feel for the amount of interest out there – have a look at the summary of our past blogs on the ditigising of the Geelong Advertiser and participate in the online Poll we’ve set up.

Spread the word and the link to this important blog where you can participate in the Poll.

Geelong Advertiser – even more!

CelebrateHave you caught up with what Father Christmas has been up to with the Geelong Advertiser?  If you’ve registered with TROVE / NLA to be notified via email then you’ll know what I’m talking about but you probably don’t know who was hiding in the Santa suit!

You might remember how much we celebrated with the Geelong Advertiser online editions taking us all the way up to the end of World War One.  But have you noticed the change to the dates?

Those dates might continue on from the previous group but the source of funding has changed.  Unfortunately this is not [yet] reflected online and this omission needs to be rectified.

The Alfred Deakin Prime Ministerial Library / Deakin University Library provided funds to take the digital collection of the Geelong Advertiser from 1919 to 1924.

Thank YouOn behalf of all researchers in our region [in fact most of Western Victoria covered by the Geelong Advertiser] we say a huge Thank You.

We have a few ideas for extending that funding and therefore the years covered but this blog should stand on its own as a sincere and heartfelt THANK YOU.

See further updates and Poll.

Geelong database – latest additions

Ocean Grove Certificate of TitleI love original documents and there is nothing better than Victorian Certificates of Title – a real work of art and so full of information.  Sometimes people are dazzled by the front page and miss the massive amount of information on the reverse and subsequent pages.  To date, 17,036 transactions for land in “Old” Ocean Grove have been added to the Ocean Grove Land database together with a growing number of photographs for different properties.  These have been consolidated for the Geelong and District Database down to a total of 7,560 entries so far.

Since the last major update on 25 October, there are now 1,628,809 entries in the Geelong and District Database.  Latest additions include:

  • Geelong Infirmary & Benevolent Asylum: Annual Report 1882 – 1,300 entries
  • Geelong and District: Geelong Football Club players missing photographs – 209 entries
  • Surnames of Interest entries – 15 new entries [1,133 submitters in total]
  • Old Ocean Grove land titles: sellers and purchasers – 3,856 entries

Details on these indexes can be found in the Geelong & District Potpourri pages.

And don’t forget to search again for your ancestors in the Geelong & District Database – they could have been in the last load of additions!

Worth entering

cyber-monday-giveaway-smallOK – I’m not proud and when you’re unemployed you have to try to reduce costs any way you can.

Please follow this link to get a chance to win some great prizes – as well as increasing my chance to win!  It costs nothing and there are no strings attached.

Ends 6 December 2014.

Is your ancestor in this list?

James DEW c.1912

The Geelong Football Club needs your help … I’m sure there are many people who don’t realise that their ancestor or relative played for the Geelong Football Club but you could just be the person that the club wants to contact.  We found this photo of James DEW who was President of the Shire of Bellarine.  Unfortunately it’s many years after he played for Geelong [in 1880] and the club would prefer a photo of DEW when he looked about 30 years younger! :-)  If they can’t find photos of players in GFC uniforms, they will Photoshop appropriate photos into the GFC uniform for the relevant year – I think the Shire President would look a tad old in club colours if this photo was used!

From the GFC web site:

The Geelong Cats are nearing the end of an enormous project.

We have spent the last several years, gathering images of every player who has played with Geelong, since 1877… whether he played 1 game or 300 games.

As of today we have gathered around 1117 images, and we are now only looking for 206 to complete this exciting work.

We don’t expect to get an image of the player in a Geelong jumper. The best style of image is a football team photo, where he is looking straight into the camera. wedding images are also good as they usually show this “face on” style of image. of course, any images will be helpful!

We are looking to complete this work before the end of the year and so, we need these images before 20th December 2014.

If you think you may have a photo of any of the past players listed, please contact:
Mr. Bob Gartland,
Vice President
Chair, Honouring the Past Geelong Football Club
Mobile: 0418 522 526

Please have a really good look at the list of names and see if you can identify anyone.  If you have a photo you may be able to help the club with this project.

Player Year(s) played
ALLEN, Jim 1935
ANDERSON, Ernest 1898
ANDERSON, L Bruce 1919
ARBREW, Jack 1909
ARMSTRONG, Ossy 1915
BAKER, Jack R 1901-02
BAMFORD, Ray 1944
BARCLAY, Lionel 1944-45
BAXTER, 1891
BEACH, Henry 1883
BINDER, Robert 1890
BLENCOWE, Jack 1914
BLUNT, Fred 1887
BOOTH, Bob 1876-79
BOOTH, W 1878
BOURCHIER, Bert 1908
BOYD, James 1880; 1882-83
BOYD, R 1888
BROSNAN, George 1891
BROWN, Bill 1905
BURKE, 1889
CALDER, Thomas 1886-87
CALDWELL, Harry 1880
CHEESEMAN, Henry 1904
CHISHOLM, Les 1908-09
CLARKE, Angus 1881-82
COLLOCOTT, Harold 1900
CONLON, B? 1886
CONRADI, Harold 1914
COOK, 1885
COOKE, Walter 1898
COOPER, George 1890
CROHAN, Frank 1875-77
CRONIN, Fred 1902-03
CROSSLEY, Len 1888
DAVIE, Jack 1902
DAVISON, Norman 1906
DAY, Alf 1907
DE GRUCHY, Bill 1900
DEW, James 1880
DOBBYN, W H 1880
DOOLEY, 1887; 1890
DORE, Jack 1898
DUPE, Alf 1906-07
EDDY, Barry 1974-75
EDOLS, John 1882
ENFIELD, Stan 1897
EVERETT, Ern P 1918
FANNING, James 1890
FEDER, Ted 1921
FISCHER, Henry 1906
FOWLER, 1895-96
GALLAGHER, Billy 1906
GATEHOUSE, James 1900
GAUDION, Jack 1936
GIBNEY, James 1890
GLENN, Tom 1891
GLOVER, Bert 1910
GORMAN, Christy 1910
GRAHAM, Dick 1894; 1896
GRIGG, Norm 1911
HALL, G 1885
HARPER, Jim 1906
HARRIP, Ray 1957
HARRIS, George 1923
HARRISON, Vic 1935
HARTLEY, 1886; 1890
HAYNES, Ray 1971
HEARD, Harry 1941
HIGGINS, Charles 1891; 1893-94
HODGINS, Frank 1915; 1917-18
HOGAN, J 1878-79
HOLDEN, Frank 1935-36
HOLLIGAN, Joe 1913
HOOPER, Walter 1888-89
HORMAN, George 1904
HOUGHTON, Fred 1894
HURLEY, John 1902
JAMES, Bill T 1957
JAMES, Jack 1893
JOHNS, W 1880
JONES, Bill D 1915
JONES, G 1878
JONES, Percy 1929
KEARNEY, Con 1885
KELLY, Joe J 1905
KEON, Johnny 1908
KERLEY, Michael 1885
KING, Alec 1898
KINSELLA, Edward 1883
KIRK, Rupert 1876; 1879-80; 1882
LAIRD, John 1957
LAWLER, Jack 1887
LEE, Jack 1903
LEGGETT, George 1906
LINEEN, Jock A 1921
LORD, Don 1901
LUKE, Arthur 1948
LYONS, Jack R 1934
MACKAY, 1893
MARSHALL, Nick 1907-08
MARTIN, Tom 1911
MATTHEWS, Charlie 1885-86; 1888
McCOY, D 1885
McGORLICK, Norm 1908
McINNES, John 1905
McKAY, Bill 1897
McKAY, Hugh 1907-08
McKEEGAN, Tim 1901-02
McKENZIE, John G 1906
McKENZIE, Sam 1896
McMURRICH, Peter 1896
McMURRICH, Peter 1904
McNEILAGE, Jim 1907
McPHERSON, Jack 1895-96
MESLEY, Arthur 1903
MILLAR, Alf 1905
MILLER, Keith A 1941
MITCHELL, George 1891-92
MOIR, 1890
MOLAN, Henry 1904
MOODIE, Bill 1901
MOORE, John 1883
MULLER, Nick 1936; 1940
MULLIGAN, Frank 1880-81
MULROYAN, Cyril 1926-29
MUNDAY, Bill 1902
MURPHY, Johnny 1905-06
NICHOLLS, Fred 1895
NUTTALL, Chris 1894
O’DONNELL, Pat 1899
O’HALLORAN, Ian 1957
O’LOUGHLIN, Jack 1898; 1901
OLIVER, William 1876; 1878
ORGAN, Geoff 1939
PALMER, George 1901
PARK, Keith 1945-46
PAYNE, Valentine 1878
PENDER, Laurie 1912
PETERSON, Tommy 1918
PITMAN, Herb 1902
PLUNKETT, Jack 1928-30
PREEN, John 1974-77
PRIDDLE, Frank 1894
REED, Doy 1919
REID, Alan L 1951
REID, Alec 1885
REID, Peter 1883
REID, Walter 1884-85
RICKETTS, George 1910
RITCHIE, Charles 1883
RITCHIE, Robert 1908
ROBERTS, Jimmy 1904
ROBERTSON, Bill 1898
ROCK, William 1884-85
RYAN, Con 1907-08
RYAN, Pat 1885-86; 1888
RYMER, Vern 1895
SANDFORD, George 1893; 1895
SAXBEE, George 1901
SCOTT, David 1975
SCRIVENGER, Alfred 1886; 1888
SHARKEY, Jack 1897
SHERIDAN, Jack 1918
SHERRY, Tom 1907
SIMSON, Andrew 1883-84
SMITH, Sid N 1911
SPARROW, Wheeler 1873-79; 1881
SPEED, M 1879
STANLAKE, Robert 1900
STEVEN, Robert 1977
STEWART, Walter 1905
STOKES, Dick 1915; 1917
STONEMAN, H 1885-86
STUBBS, Edgar 1906
SUTTERBY, Reg 1919
SYKES, S 1888
SYNNOT, George 1867-77
TANSING, George 1908
TAYLOR, Al 1890
TAYLOR, Bill M 1926
TAYLOR, George 1896
THOMAS, 1891
THOMPSON, Jamie 1915
THOMPSON, Paddy 1892
TUOHEY, 1879
TUOHILL, Jack 1944
TURLEY, Patrick 1887
ULBRICK, Fred 1881
UPTON, Ralph 1907
WATT, Ernie 1875-77
WAYTH, Stan 1903
WIGHTON, Jack 1906
WILLIAMS, Herb 1905
WILSON, George 1887; 1889
WOODS, Bill 1909
WOOLLARD, Thomas 1877

The importance of being diligent!

VicAsstImmFollowing an interesting discussion on the Victoria Genealogy Facebook page today, I realised I needed to share a file I produced some years ago.

We were discussing what details you find about immigrants to Victoria on the various “passenger lists” when in fact people were talking about different things – searchable indexes on the PROV web site or Ancestry or TROVE or State Records of New South Wales or wherever.

Apart from people not understanding what they were looking at there was also a lack of knowledge on just what was available.

Although many of these lists are being digitised, the microfiche [images] of these passenger lists are still readily available in many archives and libraries.  And even when the lists of passengers are fully digitised and indexed I bet all the invaluable introduction “pages” on the Assisted Immigrants microfiche never see light of day.  That’s a tragedy because there is SO MUCH INVALUABLE information on those pages – including a full alphabetical list of all ships with Port and Date of Departure, Port and Date of Arrival, info re Nominal and Disposal lists, and Comments such as the scheme the ship was sailing under.

I’ve added some pages to the beginning of the file – a quick reference to determine exactly which fiche on which you’ll find the relevant Book / Page number.  Basically I got sick of guessing and trying fiche after fiche before finding the right one.

Here is my Reference / Information file for Victorian Assisted Immigrants.   Take time to look at it – I hope it will help with your research.

Melbourne Cup Day – Research in Geelong!

"New" Geelong Heritage Centre

The Geelong Heritage Centre, top floor, National Wool Museum

Tomorrow is Melbourne Cup Day [Tuesday 4 November 2014 for those living under a bush].  In Melbourne that means that your favourite research centre may be closed along with most other places.  Don’t panic – it’s a great opportunity to head to Geelong and the Geelong Heritage Centre.

Why not make a day of it?

Come and visit US – we’re a friendly mob!

Not that hard: Update on Land Records

Bound registers in the General Law Library, Land Victoria, Laverton

Bound registers in the General Law Library, Land Victoria, Laverton

My original blog on researching Victorian Land Memorials [old General Law titles] was posted back in February 2011.  Since then the Land Memorial registers have been moved to Land Victoria, Land Information Centre Archive at Laverton.  The Memorial registers have been joined by the Application Files, so it’s appropriate to not only update the method for finding a Victorian Land Memorial, but also include the Application Files.

This blog will guide you through the steps to find a Victorian Land Memorial as well as an Application File – follow these steps carefully as there is NO-ONE at Laverton who can help you.  Most importantly, don’t ask the other researchers in the library – many will be professional land searchers and to them, time is money.  It is NOT their job to help you, so you must do your homework in advance and understand what you’re doing there.

Of course there is no guarantee that you will find a Memorial or Application file for YOUR ancestor, but if it’s there, this guide should help you find it.

Land Information Centre 57 Cherry Lane Laverton

Land Information Centre
57 Cherry Lane


Land Victoria
Land Information Centre
57 Cherry Lane
Laverton 3026


8.30 am to 4.00 pm Monday to Friday

Closed Public Holidays

CHECK THE OFFICIAL WEBSITE for current details.

ACCESS to General Law Library at Laverton – click on the image above right to view details.

  1. Driveway access to Land Information Centre at 57 Cherry Lane, Laverton.
  2. Visitor parking area.
  3. Entrance to reception desk.


  • Report to the Reception desk – the entrance to the left of pathway off the parking area.  There you will sign in and be given an access pass and directions to the General Law Library.
  • Back out through the doors to the Reception area and follow the path to the left.
  • Through two sets of double glass doors and the General Law Library is immediately on your right.
  • Before going to the library, particularly if you’ve had a long trip, the Ladies and Gents are further down the corridor on your left.
  • You will need your access pass on the card sensor to open the double doors for the General Law Library.  Important: when you leave, you need to press the exit button on the wall at the right of these doors.
  • Once through the double doors the General Law Library is through the doorway on the left.


  • DO NOT use pens / biros – use pencils only.
  • YOU MAY use your camera – avoid using your flash.
  • YOU MAY use the photocopier provided at the end of the room.
  • SHARE your time using things like the photocopier with other researchers.
  • There is no charge for photocopying but do NOT abuse this privilege.
  • SHARE your desktop space with other researchers.
  • SHARE your space with other researchers – don’t be too loud.
  • TAKE CARE handling documents / registers – these are original records and any damage you cause will impact all future researchers.
  • DO NOT ask other researchers for help – they are doing their own research and may be on paid jobs – your interruption will cost them money!
  • RESPECT your fellow and future researchers.


  • Bound Memorials of the conveyance (or lease or other Instrument) of land under the General or Old Law, relating to land granted by the Crown between 1838 and 1862.  The Torrens System of land registration was introduced on 2 October 1862.
  • Finding Aids for Memorials
  • Application Files – created by the Clerk
  • Application Files – created by the Examiner
  • Sundry card files / indexes.


  • Left side, in compactus shelves – Application Files [Clerk] in numerical order
  • Far wall on left – photocopier
  • Shelves on far end wall – two bound volumes A-K and L-Z index
  • Shelves on far end wall – numbered FIRST SERIES registers
  • Shelves on left wall – alphabetical volumes A-Z index
  • Shelves on left wall and both sides of cabinets in centre of room – numbered SECOND SERIES registers
  • Bottom shelves on left wall, bottom shelves on both sides of cabinets in centre of room, and compactus on the right near the entrance door – Application Files [Examiner] in numerical order.  BEWARE – you will need to get on the floor to check the bottom shelves of the cabinets in the centre of the room – these are often two deep and you won’t find the second row if you’re standing up!
  • Compactus shelves on right from back wall – Land Memorial Registers


  • Make sure you understand what you’re researching – a good starting point for background reading.
  • Be familiar with the County, Parish, Section, Allotment details and associated names – don’t work on the wrong records by not knowing WHAT and WHERE you should be looking!
  • Application File number – have your Application File number(s) with you.

Application Files - Examiner [stored two rows deep]

Application Files – Examiner [stored two rows deep]


  • Application Files contain references to Memorial Book transactions to enable the property to be brought under New Title.  [Torrens Title] and confirm the legal owner of that property
  • There are two sets – one produced by the Clerk and the second by the Examiner.  A Certificate of Title could be created based on the results of the latter.  It is worth checking / copying both sets as there may be variations – remember that it is the Application File created by the Examiner that will enable a Certificate of Title to be created.  You will also find some handwriting easier to read than others!
  • Application Files are stored numerically so are easy to locate.
  • Take the bundle to the cabinet tops to undo the cloth tape and clip, ensuring that you don’t mess up the order of the files or damage them.
  • Make sure you carefully do up the bundle when you’re finished – ensuring that the bundle number range is clearly displayed.  Be careful that you replace the bundle in the correct location.
  • Remember to check the second row of bundles in the Examiner group of files.


There are a couple of methods of identifying the Application File No [Application No.] – BEFORE you visit Laverton:

  • Certificates of Title – trace back through Certificates of Title, identifying the Parent of each.  The Parent Title will generally be found at the top of the second page.  It will be a Volume and Folio [Certificate of Title] number until you reach the FIRST Title, then it will be an Application Number.  This method is following the Land ownership back in time.
  • Register of Applications for Certificates of Title using the Index of Applications for Certificate of Title at PROV [Public Record Office Victoria] – VPRS 405, VPRS 16705 and VPRS 460.  This method is identifying the owner of the land when it was transferred from Old Title to New.



The search is in three stages.  Our example is a search for Edmond BUCKLEY who had land interests on the coast near Cobden in the 1850s, hence we will search the First Series.

FIRST SERIES: covers the years 1838 to 1859
SECOND SERIES: covers later years with some overlap.


  • First you must consult the index in the First Series Nominal or Name Index – at the end of the First Series books [below left]
  • Volume 1 A-K was searched for Edmond Buckley [below centre]
  • In the columns to the left for Edmond BUCKLEY: Book 44, Number 392 [below right]


Stage One, First Series Index

[No 6] Stage One, First Series, volume 1, A-K

Stage One, First Series, volume 1, A-K

Stage One, Entry for Edmond BUCKLEY

Stage One, Entry for Edmond BUCKLEY


  • Select Book 44 from the First Series books.  These white-cloth covered bound volumes are all labelled in black writing.  [below left]
  • These are the numerical indexes which give a page full of details of land transactions of a particular person.  [below centre]
  • There were three entries for Edmond BUCKLEY:  [below centre]
    • Book 46, No 614 – Patrick COADY – Woranga part por 15
    • Book 63, No 319 – Patrick COADY – Woranga pt Sec 15
    • Book 64, No 267 – J A GOOLD – Woranga pt sec 1
  • Select relevant Memorial Book, First Series, from the compactus file.  [below right]

Stage One, First Series book

Stage One, First Series book

[No 10] Stage Two, entries for Edmond BUCKLEY

Stage Two, entries for Edmond BUCKLEY

[No 11] Stage Three, compactus files

Stage Two, Memorial Books from compactus files


  • Select appropriate Book 46 from the First Series Memorial books.  Take it to the cabinet bench top and open it at Page (or Folio) 614.  This shows that it is a Conveyance.  Edmond BUCKLEY and Patrick COADY are the two parties involved and the date is 10 March 1857.  There is also a witness name.  [below left]
  • Book 63, No 319 describes fully the land being conveyed – sometimes, if it is a hotel for instance, it may well state that the transaction contains the wood building of eight rooms known as the King’s Arms Hotel and the outbuildings and stables attached, or something similar.  Generally there is no description of buildings.  At the right is the amount of money paid by the one party to the other.  [below centre]
  • Select relevant Memorial Book, First Series, from the compactus file.  [below right]

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY

Stage Three, memorial for Edmond BUCKLEY


  • Follow the same procedure as for the FIRST SERIES but using the Indexes identified as SECOND SERIES  [below left] and the volumes for the SECOND SERIES  [below right]

Second Series Indexes

Second Series Indexes

Second Series books

Second Series books


The above guide was valid as at Tuesday 28 October 2014 – you should always check that procedures and/or rules have not changed in the meantime.  Information should be available from Land Victoria / Land Information Centre.

The contents of this Blog cannot be blamed on Land Victoria – it was compiled and published by a private individual to assist other researchers looking for items in the General Law Library, Laverton.

Chooks or students?

ChickensThe Geelong Infirmary & Benevolent Asylum Annual Reports never cease to amaze me – this time for two reasons.

  1. The number of “employees” listed by company / employer.  Even if the company or employer kept an archive of their records, they wouldn’t be easy to track down, but because the company or employer and their employees contributed to the Infirmary & Benevolent Asylum Fund, they were listed in the Annual Reports.  We’re talking about ordinary people – probably our ancestors!  It’s definitely worth checking the Geelong and District database after each major update.
  2. The reason for choosing this photo!  Apart from collection boxes and other donations, the Infirmary & Benevolent Asylum Annual Reports list “Gifts in Kind” – the donors and generally the item(s) donated.  A popular contribution in the 1918-1919 Annual Report was EGGS!  It appeared that local schools raised chooks and contributed the eggs to the Infirmary & Benevolent Asylum.  And what an amazing job they did!  I hope they got plenty of school work done as well and didn’t devote their entire time collecting eggs and looking after the chooks. :-)  This lengthy list is about 3,286 dozen eggs being contributed.  And the top 5 schools? …
  • Ashby State School – 220 dozen
  • Winchelsea State School – 213.10 dozen
  • Modewarre State School – 160 dozen
  • Flinders School – 157.4 dozen
  • Ocean Grove State School – 141 dozen

We now have 1,623,428 records in the Geelong and District database.  This is what’s been added since the last major update on 1st October 2014:

  • Geelong Infirmary & Benevolent Asylum: Annual Report 1918 – 2,524 entries
  • Geelong and District: PROV Wills and Probates 1841-2009 – 35,820 entries
  • Old Ocean Grove land titles: sellers and purchasers – 2,336 entries

Details on these indexes can be found in the Geelong & District Potpourri pages.

And don’t forget to search again for your ancestors in the Geelong & District Database – they could have been in the last load of additions!

Geelong Family History Group – Urgent notice!

South Barwon Community CentreMessage from John Stewart, President, GFHG:

Hi everyone (as addressed) Being Geelong Cup Day, the Belmont Library is CLOSED – and they didn’t let us know. Our meeting tonight will be at the South Barwon Community Centre, which is in Mount Pleasant Road.  As you go up the Belmont High St hill from the river, turn right at the Belmont hotel (traffic lights) into Mount Pleasant Road.  The Community Centre is a short way up on the left. Obviously, if you are coming down High St., you turn left at the hotel. Please let others know in case they don’t see this email. Cheers, John

The South Barwon Community Centre is located at 33 Mount Pleasant Road, Belmont Vic 3216.

Don’t miss this chance to hear Rhonda Coffey talk on the history and background of Cottage by the Sea.


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