The database is still growing!

We now have 1,011,499 records in the Geelong & District Database

This is what’s been added since the last update on 8 January:

  • The Sea War in Bass Strait by Jack Loney [Book]
  • Geelong City Council: WWII Servicemen and women enlistments – now complete
  • Ashby: State School teaching staff
  • Victoria: Exiles and others on Pentonvillain ships 1844-49
  • Geelong circuit: Criminal Trial Briefs [VPRS 30]
  • Geelong District: extracts from Crown Reserves Correspondence files [VPRS 242]
  • Drysdale: stipend subscriptions St James Church of England 1890-1899
  • Geelong District: soldiers
  • Geelong District: names mentioned in the Geelong Times
  • Geelong District: Geelong Agricultural Show results and prizewinners 1868 and 1874
  • Geelong District: Grapevine compensation lists
  • Geelong District: various entries from Victoria Government gazettes – additions

Details on these indexes can be found in the Geelong & District Potpourri pages.

Don’t forget to check out your ancestors in the Geelong & District Database.  Good luck with your research!

One MILLION … and still going

What a milestone … One MILLION records in the Geelong & District Database.  To be more specific – 1,005,265!  And of course, there’s plenty more where they came from.

This is what’s been added to reach that milestone:

  • Geelong City Council: WWII Servicemen and women enlistments – 2,429 entries [more added, only the “L”s to go]
  • Church Records: Marriages [Parent] – 19,306 entries [fathers done, mothers and witnesses yet to come]
  • Church Records: Burials [Spouse] – 546 [up-to-date for all burials]
  • Church Records: Burials [Parent] – 10,082 [fathers, mothers and mothers with maiden names done – up-to-date for all burials]

Details on these indexes can be found in the Geelong & District Potpourri pages.

Don’t forget to check out your ancestors in the Geelong & District Database.  Good luck with your research!

Sometimes you just have to eat your words!

These are the words I used in my last blog just 5 days ago … Yippeeeeeeeeeeee!!  We now have more than 900,000 entries in our database and heading in the right direction to reach that magic 1,000,000 mark.

No – I didn’t “mis-count” or “over-calculate” – I just had one of those flashes when I said to myself … You idiot, why didn’t you think of that before?  I’m talking about the number of records in the Geelong & District Database.  My crazy dream was reaching 1,000,000 entries by the end of 2012 – but that was before I had that flash.

I had a few more indexes to add – one of the fun things you can do when you have some holidays – and I thought we would get the total close to 910,000.

So what was the flash?  I realised that in one of my large databases I had a couple of extra columns of names that weren’t in the Geelong & District Database – and they should be!  I’m talking about the wonderful GDHA Church Records database available at select societies in our region – the societies who have contributed to the GDHA database.  These extra columns of names need some manipulating / tidying up as they were not the key indexes, so some still need a lot of work before they can be added to the Geelong & District Database but some were reasonably easy.  What I’m talking about are the parents, and potentially witnesses and sponsors in the GDHA baptisms, marriages and burials.  The records will NOT be added as a whole but the parents etc. will become new entries showing the name, year, place and event – i.e. Baptisms [Parent].  So they won’t be matched to the child, but will give you enough information to evaluate following up on the records further.

So, we now have 986,027 entries to search free online in the Geelong & District Database!

Now you understand why I have to eat my words?

That’s just 14,000 short of 1,000,000!!!!!

And at the risk of having to eat my words again, I hope to hit 1,000,000 before the end of January.

This is what’s been added since my last blog:

  • Geelong District: Schools – pupils and prize winners.  These appeared in the Geelong Times and so far include 906 entries from 1874-1898
  • Winchelsea Court of Petty Sessions – 1,082 entries from 1865-1872
  • South Barwon Court of Petty Sessions – 212 entries from 1859-60
  • Mount Moriac Court of Petty Sessions – 852 entries from 1862-1867
  • Birregurra Court of Petty Sessions – 576 entries from 1907-1910
  • Higgins Collection – 6412 entries from 1840s-1904.  This is an index to the solicitor’s papers held at the Geelong Heritage Centre.  They’re an amazing collection covering wills, crime files, land transactions and debt cases and most are available on microfilm at the centre.
  • Church Records: Baptisms [Parent] – 63,701 entries [fathers only at this stage, mothers and sponsors yet to come]
  • Church Records: Marriages [Parent] – 11,058 entries [fathers part done, mothers and witnesses yet to come]

Details on these indexes can be found in the Geelong & District Potpourri pages.

As you can see from this and the previous two blogs, we’re trying to include a huge mixture of record types as well as covering all the municipalities in our Geelong & District region.  Apart from our Winchelsea Wonders who I’ve spoken about before we also owe thanks to our PROV Girls and GFHG & GDHA volunteers.

The PROV Girls regularly make the trip up to North Melbourne for a day of focussed work.  One is responsible for photographing pages of registers which can be indexed from the images at home, and the others index directly into their notebook computers from other registers.  As you can imagine it’s quite a logistical exercise pre-ordering the right records for the team and this is all co-ordinated and managed by Pam Jennings who is also the chauffeur for the day – What a team!

In the meantime the GFHG (Geelong Family History Group) and the GDHA (Geelong & District Historical Association) volunteers are working on local newspapers and the huge collection of indexes from the GFHG Library.  Most of this library now resides at the Bellarine Historical Society at Drysdale and to search for a name in these 100s of indexes would take a week – thanks to the GFHG we are progressively indexing / transcribing these to go into our online database.

What a team effort – thankyou to EVERYONE involved!  By the way, the new target for the end of 2012 should be something like 1,250,000!!!

If you’ve got this far, you’d better scurry for the Geelong & District Database and search for YOUR ancestors!  HAVE FUN!!!

MORE reasons to celebrate: 900,000+ entries in our database!

Yippeeeeeeeeeeee!!  We now have more than 900,000 entries in our database and heading in the right direction to reach that magic 1,000,000 mark.

It’s amazing what you can get done when you have a few days off – like sort out some of the indexes done by our terrific volunteers and manipulate them to import into the Geelong & District Database.

Since the last blog – and that was only one and a half days ago – this is what’s been added:

  • Portarlington: Mechanic’s Institute petition in 1860 [VPRS 5357]
  • Murroon: names on Parish plan
  • Geelong Times: Deaths at Geelong Hospital 1882-83 – there aren’t heaps but what’s there is pure quality – wish they were my ancestors!  Details include age; date of admission; date of death; cause of death; former abode; native place; arrival date and ship
  • Drysdale: Police receipt book
  • Victoria: Geelong Advertiser list of Ayrshire emigrants of 1854
  • Colac Shire: Rate Books 1863-64
  • Barrabool Shire: Obituary Book 1972-77
  • Drysdale: Racing Club Minute Book 1874-1895
  • Drysdale: Court Suitors Book 1862-1864
  • Geelong City Council: WWII Servicemen and women enlistments
  • Geelong Decorating Company: employees at William Nash’s Paint and Paper Store
  • Geelong Branch Australian Womens National League: members in 1906
  • Additions to Geelong Court of Insolvency records

Details on these indexes can be found in the Geelong & District Potpourri pages.

Updating those stats from the last blog – as most of these indexes were done in 2011 – they just had to wait until I had a bit more free time to work on them and get them in the database!

  • 9th January 2011 – 785,753 entries
  • 2nd January 2012 – 901,013 entries
  • 115,260 entries added to the Geelong & District Database in 2011

I think we can all celebrate that sort of effort.  I hope you find YOUR ancestors in this great collection.

What a wonderful team of volunteers – THANK YOU!

Reasons to celebrate: more indexes added!

To celebrate the New Year, more indexes have been added to the Geelong & District Database.

Recent indexes added:

  • Murroon State School No. 940: students [VPRS 4123]
  • Travancore passengers: Geelong Advertiser 1849
  • Duneed / Mt Moriac Police Occurences Book [Police Department Geelong District]
  • Geelong & District Surnames of Interest
  • Remembering our Anzacs [publication]
  • The Queenscliffe Lifeboat : Wreck and Rescue at Port Phillip Heads [publication]
  • St Mary’s, Geelong (RC) baptisms 1867-1872
  • Leigh Shire Voters Roll 1872

Details on most of these indexes can be found in the Geelong & District Potpourri pages.

Looking back at what our local volunteers have achieved in 2011:

  • 9th January 2011 – 785,753 entries
  • 1st January 2012 – 890,126 entries
  • 104,373 entries added to the Geelong & District Database in 2011

If we managed the same number of entries in 2012, we would end up with 994,499 entries by 1st January 2013 – that’s rather scary!

Mind you, 2011 was an amazingly productive year so we should probably set out target at 950,000 entries by the start of 2013.

Then again we could be really rash and aim for 1,000,000 or is that just plain silly?

Oh who cares – our team of volunteers have been absolutely amazing and simply deserve a huge THANK YOU and WELL DONE!

Lost a male ancestor near Geelong between 1856 and 1889?

You might just find them in VPRS 22 Unit 21 at the Public Record Office Victoria!

This is a wonderful register dating from 7 August 1856 through to 1889 – Register of Seamen engaged Geelong and is the latest project being indexed by our Geelong & District volunteers.

So far, entries for 1856 have been added to the Geelong & District Database – 308 in total.

Details in the database for each entry: 

  • NAME: Name of seaman
  • DATE: of Engagement
  • PLACE: [of engagement] Geelong
  • COMMENT: Name of ship
  • REFERENCE: VPRS number and UNIT number (entries are generally in chronological order)

Additional columns of information in the register:

  • Capacity = rank i.e. AB [Able Seaman], Mate, Cook etc.
  • Nature of Voyage – Coasting, Foreign etc.
  • Reference [if Foreign] to Duplicate Agreement
  • Name of Master
  • Name of Licensed Agent
  • Last Vessel – on which engaged
  • Last Certificate of Character
  • Remarks

You can obtain this additional information and copies of the entries by visiting the Public Record Office Victoria at North Melbourne or submitting a (paid) Research Request to the Geelong Family History Group.

As the first part of the index was uploaded to the Geelong & District Database on Christmas Eve, it’s appropriate to select the seamen engaged on 24 December 1856.

John DORAN Ann & Maria Able Seaman Red Jacket Discharge lost
James LOW Mary Ann Cook & Steward Shalimar Discharge lost
George H GREEN Vibilia Mate Vibilia  
John ANLESS Vibilia Able Seaman Martha  
James AULD Vibilia Able Seaman Braces  
James KERR Vibilia Able Seaman Vibilia  
Andrew YILL Vibilia Able Seaman Vibilia  
George F CLEMENT Vibilia Cook & Steward Rattler  

All three of these ships were coastal traders which had arrived from Newcastle [NSW] laden with coal.  They returned to Newcastle carrying ballast and no passengers.  The Ann & Maria, a brig, departed 28/29 December, the Mary Ann, a brigantine, departed on 29 December, and the Vibilia, a schooner, departed on 24 December.

This is an ongoing indexing project – we’ll probably add entries a year at a time – I hope you enjoy this terrific index and register.

Merry Christmas to all from the volunteers in Geelong & District.

Meredith dog owners: 1864-1866

With the thunder causing all the local dogs to start barking it seemed an appropriate time to include this index in the Geelong & District Database!

The Meredith Road District: list of persons who have registered dogs in the Meredith Road District [GRS 819 Item 1] has been transcribed by the Geelong Heritage Centre.  An index to the transcribed file has been added to our database – and from the Meredith Dog Registrations 1864-1866 page we have included a link to the Geelong Heritage Centre where you can download the transcribed file.

Not only do you get details of the individual dogs but you will also know where the owners lived in 1864-1866 in the Meredith district.

Winchelsea Wonders give us Barrabool!

The Barrabool Inn, Ceres [Wynd collection]So just who are the Winchelsea Wonders?  A pair of wonderful ladies who are constantly doing indexing projects for the Geelong & District database.  Joan and Di are from the Winchelsea & District Historical Society.

Their most recent project has been the Shire of Barrabool rate books 1869-1901.  They have indexed every five years but have access to the interim years if you are “missing” your ancestor in that period.  The indexed rate books include 5,204 entries.

The Barrabool Inn at Ceres [photo above] can be found in the index in 1869 under the ownership and occupation of James Parsons.  He “inherited” this imposing establishment by marriage.  The former owner, George Cartwright from Yorkshire, died in 1868.  His widow, Eliza, carried on the business until she married James Parson in 1869 when the licence was transferred to him.

The Shire of Barrabool rate books are grouped into three ridings: Ceres, Moriac and Coast.  The parishes in the Shire are:

  • Barrabool
  • Gnarwarre
  • Modewarre
  • Duneed
  • Puebla
  • Paraparap
  • Jan Juc

Thank you from all of us to our Winchelsea Wonders!  Think of them while you search the Geelong & District database for your ancestors.

Irish in Geelong and district – INDEX

The Winchelsea girls are amazing!  Di and Joan have finished indexing the 1,700+ pages of the CD publication Irish in Geelong & District.  This has resulted in 33,452 index entries being added to the Geelong & district database.

IMPORTANT: – the CD publication isn’t a list of ALL Irish who came to Geelong & district but a HUGE number of records that may include your ancestors – if not you’ll certainly get an understanding of the wealth of information available in our region.

Details on the publication can be found on our web site.

Geelong: Assisted Immigrants Remittances 1856-1858

I do love some of the wonderful hidden treasures amongst the records held at the Public Record Office Victoria – and those that have been transcribed or indexed by the Geelong Family History Group [GFHG].

As part of an ongoing project with the GFHG, volunteers from our region are transcribing or indexing their huge collection and adding them to our Geelong & District database.

This is one of my absolute favourites!  It is part of VPRS 22 / P0: Customs, Shipping and Immigration Records – 8 of the 27 units in this series are specifically Geelong records!  And yes, we’re planning on working on the other records in this series.

To give you an idea on how wonderful these records are, I’ll step you through the details available in our Geelong & District database and the additional information available from the Geelong Family History Group transcriptions.

A search was done in the Geelong & District database for the name CROHAN.There were 43 matching entries [10 Sep 2011] for CROHAN – the ones of particular interest are the four entries for:

  • Bridget CROHAN
  • 23 Sep 1856
  • Geelong: Assisted Immigrants Remittances 1856-1858


 CROHAN – search

  Clicking on VIEW for the first entry you will find these details:

  • Bridget CROHAN was the Depositor
  • Mary CURTIN was the Nominee
  • Mary CURTIN was the MOTHER of Bridget CROHAN
  • PROV reference: VPRS 22 / P0 / 15
  • GFHG Reference Number is 70
  • Link to explanation of this record group which includes links to GFHG Research Requests or the Public Record Office web site

CROHAN – results 1

  Clicking on VIEW for the second entry you will find these details:

  • Bridget CROHAN was the Depositor
  • Mary MOYLAN was the Nominee
  • Mary MOYLAN was the SISTER of Bridget CROHAN
  • PROV reference: VPRS 22 / P0 / 15
  • GFHG Reference Number is 70
  • Link to explanation of this record group which includes links to GFHG Research Requests or the Public Record Office web site

CROHAN – results 2

Viewing the third and fourth entries will provide similar information for Thomas MOYLAN and Patrick MOYLAN – probably nephews of Bridget CROHAN.

If you look at the original record at PROV or submit a Research Request for the transcription from the Geelong Family History Group, you will find these details [in addition to those above]:

  • Bridget CROHAN resided with Ed Willis Esq, Barrabool Hills, Geelong
  • Mary CURTIN was aged 50, a housekeeper and widowed
  • Mary MOYLAN was aged 30, a nurse and widowed
  • Thomas MOYLAN was aged 16, a labourer and single
  • Patrick MOYLAN was aged 9 and single
  • The Nominees [CURTIN & MOYLANs] arrived on the ship Echunga on 20 August 1857 [many ship details have been added to the GFHG transcriptions and were not all included in the original transcription]
  • The Nominees’ residence was shown as – Alex Bannalyneby [?], Ennis Mills, Co Clare, Ireland


CROHAN – GFHG transcription [.pdf file]

Some Nominees’ residence details include cottage / house names, and street addresses – who wouldn’t just love that information for their ancestors?  The majority of entries are from Ireland however there are also significant numbers from England and Scotland which also include detailed addresses.

There are 1,289 entries [total number of Nominees] in VPRS 22 / P0 / 15 for 550+ Depositors.  This equates to 2,578 entries in the Geelong & District database – they are “duplicated” so that you can search by both Depositor and Nominee.

These records refer to depositors dealing with the Sub Treasury in Geelong.  There are plenty of similar records out there for Melbourne, other Sub Treasuries, and of course Geelong for different years.  They won’t be handed to you on a platter like these ones!  You will need to search for them.  Make use of the PROV Guide 52: Transport – Immigration Records.  Look in the Correspondence and administrative section – these type of records are found in the Immigration Branch files.

You should also do some background reading for details on immigration remittances, regulations, procedures and rates payable.  These can be found in these Victoria Government Gazettes by searching for the word IMMIGRATION and the dates shown below:

Well, that should keep you busy on what is a very cold September day in Victoria!


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